The rule of thumb is: No personal information = no required GDPR-compliance. Companies can circumvent this mandatory deletion, if they redact the case files for personal data. Depending on the case matter, we talk about between 10 and 15 years.

They cannot share a story without redacting sensitive information first.ĭeletion of old cases: According to the GDPR-rules, companies must delete old case files after a certain period of time. Newsletters and social media: Every once in a while law firms want to share news about a case – especially if they won a lawsuit. In that case, lawyers upload documents into a data room after having redacted them. Many of those occur, when the firm represents a client that needs to sell a company. Mergers and acquisitions: Not surprisingly, law firms provide thousands of transactions each year. Yet, before say a journalist or an institutional leader can get these documents, a case worker needs to redact them for classified and personal information. Despite the fact that they are part of the same law firm, who has handled a case for a client.Īccess to government documents: One of the merits of living in a democratic society is that the public can obtain access to governmental documents.

Why? Because employers are automatically considered “third parties”, if they have not been directly involved in a case. However, in that case the documents need redaction. The purpose is to maintain the content and save the knowledge for future use. Knowledge libraries: Knowledge intensive organizations such as law firms have huge knowledge libraries, where employees share valuable documents with each other.

Redacted definition synonym